The argument over the use of facility management software has already been settled, recognizing that it is more accurate and has superior record-keeping capabilities than a paper-based system.
Facility management software is a cloud-based platform that allows businesses to successfully manage their systems, facilities, assets, and people (staff, residents, visitors, contractors, etc.) It also uses a web-based dashboard to oversee and arrange buildings’ repair and maintenance program. As a result, your company will be able to run smoothly across multiple locations and attain a positive business outcome.
One example of facility management software is a computerized maintenance management system (CMMS). A CMMS aids in organizing, tracking, and monitoring assets in a facility or plant. This functionality comes with a slew of advantages for any business, from greater manufacturing productivity to enhanced uptime and customer satisfaction.
The benefits of CMMS software are well worth the effort, as it may save you time and money while also improving the health and safety of people in your facilities. The following are the key ways CMMS software helps facility management.
Overcome Maintenance Backlog
Although some maintenance backlog is inevitable, too much can drive your business into disarray. A CMMS optimizes resources and maintenance expenses to prevent a backlog from accumulating. Small fixes that might otherwise go undetected are captured by the software, allowing maintenance work to be planned, assigned, and prioritized so that no jobs slip through the cracks.
Improve Customer Service
Companies that provide services to occupants and other customers can use a CMMS to improve their service. This system enables occupants, employees, and other users to submit service requests in real time, with requests being forwarded to the appropriate person automatically.
Customers can receive status updates through email and check on the status of their orders at any time. Spreadsheets are incapable of delivering this; hence managers must manually keep consumers informed about the status of their requests. Manually changing requests takes a long time, is inefficient, and is prone to error. Customers and occupants will be happier with a business that employs a maintenance or facility management system to keep them informed about their service demands.
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Track Work Orders and Data History
The primary purpose of work order tracking is to keep track of work order patterns for future reference. Work orders can be tracked yearly, half-yearly, quarterly, or monthly using the work order software.
This aids facility managers in determining which areas require more attention and effort. It also allows you to track the equipment’s data, such as its history of faults, errors, and issues, so you don’t have to deal with them again. This reduces the expense of repairing equipment that has the same problems or flaws.
Organize Maintenance Scheduling
Whether maintenance is required on large mechanized equipment or tenant pipework, a CMMS can help a business by making maintenance scheduling easier. Some CMMS offer maintenance scheduling features that provide for fine-tuning schedules for every type of maintenance that a company performs, allowing for a large variety of distinct schedules to be supported.
Get Automated Alerts and Notifications
One of the most significant benefits of an efficient CMMS is the software’s ability to send automated warnings and alerts to various parties. When major events are approaching, the software can be set up to send out emails and alerts.
When service requests are submitted, inventory items reach a tipping point threshold, preventative maintenance management is required, inspections are needed, warranties are about to expire, or a breakdown occurs, notifications are issued.
Track Consumable Inventories
On a regular basis, facility managers have a mountain of work to perform. Meanwhile, they overlook the tiniest but most critical consumable inventory, such as tissues and light bulbs that must be replenished regularly.
Your tenants may become irritated if you don’t have enough of these crucial products on hand. By implementing a stock replenishing alarm-like system, CMMS assists in keeping track of the stocks of all consumable and non-consumable commodities. This prevents the organization from running out of critical reserves.
Improve Preventive Maintenance
Preventive and scheduled maintenance functions in CMMS software automatically generate work orders according to a predetermined schedule. Notifications can be issued before a scheduled event or whenever maintenance is necessary. Supervisors are notified if the work has not been finished.
Preventive maintenance can often go unnoticed without CMMS software, culminating in more regular downtime and increased repair costs.
Improve Asset Management
The CMMS software assists in tracking and management your company’s assets, as well as providing real-time data on your present location, maintenance record, warranties, market value, and more. Facility managers can make better financial decisions if they have this information.
Ensure Safer and Healthier Facilities
By serving as a database for essential safety materials such as material safety data sheets and audit checklists, a CMMS can aid a facility in monitoring the health and safety of its staff. Employee injury reports are processed by some CMMS tools, which allows a facility to learn from past mistakes and build a safer working environment.
CMMS inventory management capabilities allow firms to optimize inventory levels, keeping inventory low while having goods available when needed – saving money. Managers can also make better judgments and save money if they have access to powerful maintenance software reporting tools, such as those provided by an efficient CMMS.
Everyone in a facility has a particular aim, whether it’s to do maintenance, track metrics, or cut expenditures. CMMS makes things simpler to do regardless of what you’re trying to accomplish.
The true value of maintenance software is found in how those capabilities are leveraged to minimize inefficiencies, uncover areas of opportunity, and optimize your facility’s talent. All of this, and more, is achievable with a CMM.
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